How To Send Large Files As Email Attachments.
It doesn’t really matter what email service provider you use, there is going to be a file size limit. In many cases, the limit for file size is between 10-25mb per file. In the ever expanding digital age, that simply doesn’t cut it sometimes. It isn’t uncommon for businesses, or individuals to find themselves unable to send certain media attachments due to these file limits.
If you are in a situation where your file is just too big for your email provider to allow, here are several different ways that you can send large files via email attachment, or simply bypass the issue altogether. Let’s take a look.
- Compress the file.
In many cases, certain files allow for some room for file compression. This is the process of how to make a large file smaller to email. By simply right clicking on the file, and selecting the ‘send to’ option, you will see an option to send the file into a compressed folder. By selecting this option, the compression algorithm can compress the file anywhere from 10% – 75%. In most cases, this will be enough to reduce the file size to below the email size limit.
- Split The Folder Apart.
If you are attempting to send a large archive that contains many different folders and files, you can try to split these into smaller segments. For example, you can extract the files from the archived zip folder, and segment the files and folders into smaller zip files that are within the email size limit for individual files.
- Use Cloud Services.
By utilizing cloud services like Google Drive, or DropBox, you can bypass these size limits altogether. You can simply upload your files and folders to these services, and provide the party you are sending them to with access links. This way, they can simply access the files directly without the use of an email service at all.
- Use Anonymous FTP Features.
If you are hosting your own web account, you can make use of the anonymous FTP feature. Simply enable the feature in your FTP settings in your cPanel. From there you can access the anonymous server name that you can send to your recipient. Then you can upload your large file into your own FTP client, and give them the name of the server to access it from.
- Send Directly From The Cloud.
As opposed to giving access to the cloud file to a recipient, you can send the file directly from your cloud. This cuts out the middleman altogether, and allows you to simply send the cloud file directly. Typically on services like OneDrive, you will have a ‘send’ option when you select the file. This allows you to send the file directly without having to give access to your cloud away.
- Utilize Google’s Program Integration.
If you are already accustomed to using Google services, the problem will likely take care of itself. For example, Gmail and Google Drive communicate with each other and will automatically convert your file to a Google Drive file if the sending file is above 25mb. This means the process is taken care of for you, and you can simply insert the file and let Google do the rest.
- Final Thoughts.
With a bit of creativity, and some know-how, almost any size file can be sent to someone else (within reason). If you are ever frustrated with the file size limits of email service providers, know that you’re not alone. Also know that there is always a way around it if you look hard enough.